How to Prepare an Affidavit for Court

an Affidavit is more than just a piece of paper; it is the bedrock of testimonial evidence. Under Section 3(3) of the General Clauses Act and various provisions of the Code of Civil Procedure (CPC), an affidavit is a written statement of facts, confirmed by the oath or affirmation of the party making it (the deponent).

Whether you are supporting a petition at Tiwari & Khera Law Offices or filing a witness statement at a top-tier firm like CAM, mastering the professional legal drafting of an affidavit is a non-negotiable skill.

Statutory Provisions Governing Affidavits

An affidavit is not “evidence” within the meaning of Section 3 of the Evidence Act unless the court directs a party to prove a fact by affidavit. The primary governance comes from:

• Order XIX of the CPC: This allows courts to order that any particular fact may be proved by affidavit.
• Section 26(2) of the CPC: Mandates that in every plaint, facts shall be proved by affidavit.
• Section 297 of the CrPC: Governs the authorities before whom an affidavit may be sworn in criminal matters.

Critical Case Law on Affidavit Credibility

To understand why precision is mandatory, look at how the courts have penalized “vague” drafting.

• Amar Singh v. Union of India (2011): The Supreme Court emphasized that a deponent must clearly state which part of the affidavit is based on their personal knowledge and which part is based on information received. If the source of information is not disclosed, the affidavit holds no evidentiary value.
• M. Veerabhadra Rao v. Tek Chand (1984): The court held that an affidavit not properly verified as per the rules cannot be admitted as evidence.
• Barium Chemicals Ltd. v. Company Law Board (1967): This case established that “grounds of belief” must be specifically stated. You cannot simply say “I believe this to be true” without explaining why.

Also Read: Ground Zero: A Beginner’s Guide to Legal Research

Structural Components of a Professional Affidavit

A high-quality affidavit follows a strict, logical hierarchy.

The Title and Identification

The affidavit must clearly mention the case details (e.g., “In the matter of: X vs. Y”). It must state the full name, age, father’s/husband’s name, and residential address of the Deponent.

The Statement of Facts (The “Averments”)

This is the substantial body of the document.

• Personal Knowledge: Use phrases like “I state on the basis of my personal knowledge that…”
• Records/Information: If based on files, use “I am informed by the records maintained by the company and I believe the same to be true.”
• Numbering: Each fact must be in a separate, numbered paragraph for clarity.

The Verification (The Most Important Part)

Under Order VI Rule 15 of the CPC, the verification is where the deponent signs off on the truth of the contents.

• The Split: You must specify exactly which paragraphs are true to your knowledge and which are true to your belief/information. Failure to “split” the verification is a common reason for the court to strike out an affidavit.

The 2026 Checklist for Professional Legal Discipline

Common Pitfalls: Why Affidavits Fail

1. Hearsay as Fact: Presenting something you heard from a third party as personal knowledge.
2. Argumentative Tone: An affidavit is for facts, not legal arguments. Save the “Why the law is on our side” for the Written Submission.
3. Inconsistent Signing: Ensure the signature on the affidavit matches the signature on the vakalatnama and other court documents.

Conclusion: Strategic Law Study in Practice

Preparing an affidavit is an exercise in professional legal discipline. It requires the deponent to take full responsibility for the truth of their statements under the penalty of perjury (Section 191 of the IPC/BNS). This opportunity enhances understanding of the legal profession by highlighting the sacredness of the oath. By adhering to the standards set in Amar Singh and ensuring a precise verification, you provide your client with a robust evidentiary foundation.